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Certificate of acceptability – know how?

Certificate Of Acceptability (COA)

By Chris Malanda, 24 October 2018


Starting a new food business or already running a food business? A business license is generally required for companies to comply with health and safety regulations. Since manufacturing, selling and serving food can have an impact on public health, you will need a license to do so.

If you are a peddler who sells food and meals using a food truck, whether you are transporting from one place to another or selling from a vehicle, you will need a permit.

Approved coa

You cannot start trading in a company that requires a license before the licenses are issued. Any transaction without a valid license is punished by a fine of up to R 2000. The licence is governed by the Business Act N ° 71 of 1991.

If you comply with all the requirements, a license will be issued to you. Otherwise, you can request a 14-day grace period, during which you can change your premises to meet the requirements.

Your local municipality manages the commercial licenses and you can contact them for details on the licensing procedures and the various health and safety regulations required for different types of business. The requirements for enterprises in the food sector are defined in a Regulation (62 of the Act No. 54 of 1972 on foodstuffs, cosmetics and disinfectants) and in municipal regulations.
The conditions for obtaining a business licence may vary from one local municipality to another. It is therefore advisable to contact your local municipality to know the specific requirements applicable to your restaurant. These regulations require that food companies have a certificate of acceptability.

To obtain a certificate of acceptability, you will generally be required to provide information on the nature and type of food handled on site, the nature of the handling (e.g. preparation, packaging, processing, etc.) and some other information.

What is the procedure for applying for a licence within the meaning of the Business Act:
There may be slight variations, but in general you will need the following elements:

  • In the case of a company, a certificate of incorporation reflecting the identity number, the name and surname of the owner, its residential and postal address.
  • Identity and surname and first name of the person in charge
  • In the event of a close company, CK1 or CK2 must be attached.
  • In the event of a partnership, a separate calendar showing the name and surname, the identity number and the address of each partner must be attached.
  • In the case of an owner, a copy of the owner ID must be attached
  • In the case of a restaurant or coffee shop, a menu must be attached.
  • Registration Fee

It is best to apply for your certificate of acceptability (COA) at the same time. This will be issued after an inspection of your facility. This certificate must be displayed in a prominent location.


The Deming wheel (PDCA-cycle)

PDCA was made popular by W. Edwards Deming, who is considered by many to be the father of modern quality control; however, he always referred to it as the “Shewhart cycle”. Later in Deming’s career, he modified PDCA to “Plan, Do, Study, Act” (PDSA) because he felt that “check” emphasized inspection over analysis. The PDSA cycle was used to create the model of know-how transfer process, and other models.

Along with the other well-known American quality guru-J.M. Juran, Deming went to Japan as part of the occupation forces of the allies after World War II. Deming taught a lot of Quality Improvement methods to the Japanese, including the usage of statistics and the PLAN, DO, STUDY, ACT cycle.

The Deming cycle, or PDSA cycle:

The four successive stages of this cycle stipulate the nature of management’s focus and activities during the review process.

  • Plan

First, you need to identify and understand your problem by setting objectives and establishing standards that you want to take advantage of.

  • Do

Once you have identified a potential solution, implement plan to achieve objectives and standard with a small-scale pilot project. This will allow you to assess whether your proposed changes achieve the desired outcome, with minimal disruption.

  • Check

At this stage, you measure your pilot project’s results against the expectations that you defined in Step 1 to assess whether the idea has worked or not. If it has not worked, you return to Step 1. If it has worked, you go on to Step 4.

  • Act

This is where you review your solution against standards and take action. But remember that PDCA is a loop, not a process with a beginning and an end.


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ISO 22000:2018 now out

By Chris Malanda on 18 October 2018

The revised ISO 22000: 2018 Food Safety Management System Standard was published marking the beginning of the tree year transition period for certified companies. This is the first revision of the standard since 2005 and certified companies are expected to advance to 2018 by June 19, 20121 when the 2005 edition will be withdrawn.

The long-awaited publication of the revised 22000 is an important step; the stand is recognized by the global food chain and the certification publicly demonstrates a commitment to food safety. We advise companies to learn about transitioningpreparations as soon as possible by familiarizing with changes, mapping gaps and preparing for them. changes to their food safety management system.iso22000

  1. ISO 22000:2018 now out. The new 2018 edition of ISO 22000 is now out! The new standard provides dynamic control of food safety risks, combining the following generally accepted key elements: interactive communication, systems management, prerequisite programs (PRPs), and risk analysis principles and critical control points ( HACCP).


  1. R638 (Regulations Governing General Hygiene Requirements for Food Premises, the Transport of Food and Related Matters) has now been gazetted. This replaced R962.


  1. R607 Regulations relating to the hazard analysis and critical control point system (HACCP system): Amendment. The HACCP regulations have been amended to include meat and poultry – companies have 9 months from date of publication (14 June 2018) to comply.